When staff are using AI without clear rules.
AI Usage Policy Design
Give staff practical rules for using AI at work. Define approved tools, information boundaries, human review and responsibilities around your existing operations.
What the work covers
Give staff clear rules for approved AI systems, governance and safe everyday use.
- Define approved AI tools and a process for assessing new systems.
- Set acceptable, restricted and prohibited uses for everyday work.
- Specify rules for sensitive data, privacy, retention and external sharing.
- Clarify access permissions, human review and accountability.
- Set reporting and escalation paths for unsafe or unapproved use.
- Give staff practical guidance and a schedule for reviewing the policy.
Clear rules for AI at work
A useful policy tells staff which AI systems are approved, what information those systems may access and which activities need human review. We develop these rules around existing operations, governance requirements and current company policies, then define who approves new tools and who remains accountable for their use.
Unapproved AI tools can move business or client information outside controlled systems, create unknown retention or access risks and increase the chance of a data breach. We identify these exposures against the organisation's threat landscape and give employees practical guidance for choosing approved systems and reporting unsafe use.
For organisation-wide ownership and approvals, see AI Governance.
Policy decisions
- Approved AI systems and the process for assessing new ones
- Acceptable and prohibited uses in everyday work
- Data handling, privacy, access and information boundaries
- Human review, accountability and escalation responsibilities
- How staff report unapproved tools, incidents or suspected exposure
What you get
An AI usage policy covering approved tools, acceptable and prohibited use, privacy, oversight and accountability.
- A policy defining approved tools and permitted use
- Practical staff guidance for data, privacy, review and reporting
- An approval and review process for new AI systems and policy changes
Let’s talk about
your business.
Talk with Josh about your requirements for AI Usage Policy Design.
See our AI services pricing guide for indicative starting prices. We agree the scope and quote with you before work begins.